Careers Part-Time Receptionist

LOCATION:

Sunnyvale, California US

WHO WE ARE:

Kaleidescape designs, develops and manufactures movie servers that have changed the way families enjoy movies and music in their homes. The award winning Kaleidescape System combines an engaging user interface, outstanding industrial design, and unique online services that set new standards in the consumer electronics industry.

Kaleidescape was founded in 2001 and is based in Sunnyvale, California. Research and development are done by Kaleidescape Canada, Inc., based in Waterloo, Ontario. Our products are available through custom-installation dealers and distributors throughout the world. For additional information, please visit us at: www.kaleidescape.com.

JOB DUTIES:

We are looking for a bright, responsible and professional individual to work thirty hours a week, welcoming and assisting company visitors, answering telephones and providing administrative support when needed. The job requires excellent communication skills, a pleasant personality, attention to detail and a desire to interact with people. A great deal of the office communication is done via computer so it is important that the candidate have a good working knowledge of Microsoft Outlook, Word and Excel programs.

RESPONSIBILITIES:

  • Create a confident, professional and welcoming impression as the company's first point of contact
  • Greet all visitors, including vendors, clients, customers and job candidates with a positive and professional attitude
  • Answer incoming telephone calls, respond to requests, take messages or accurately forward calls to the appropriate extension
  • Log in all visitors and print electronic badges paying attention to detail including the correct spelling of names and companies
  • Track and sign out all company visitors as they leave the building
  • Assist in a variety of administrative support services such as mailings, filing, and online research
  • Oversee candidate paperwork including the accurate completion of Non-Disclosure Agreements
  • Track interviews to ensure they run smoothly, check that conference rooms are booked in Outlook and employees are informed of any schedule changes
  • Work closely with the Office Manager and communicate any facility issues

SKILLS

  • Excellent customer service skills with a positive and professional attitude
  • Exceptional communications skills both in person and on the phone
  • Proficient writing skills
  • Good conflict resolution skills in order to handle difficult situations in a polite and professional manner
  • Effective problem solving skills
  • Organized and detail-oriented
  • Computer and Internet literate with a working knowledge of Microsoft Outlook, Word and Excel
  • Follow directions and work independently to completion
  • Able to multi-task and meet deadlines, able to reprioritize activities on a daily basis
  • Regular attendance and punctuality is essential
  • Honesty, humility, integrity, intelligence, and accountability

EDUCATION AND EXPERIENCE:

  • Previous experience in reception or administrative support position
  • B.A. or A.A. degree preferred

Kaleidescape offers competitive compensation and benefits. Employees have a unique opportunity to participate in building a great company and share in its success through profit sharing and stock options.

To apply for this position, please send your resume to careers@kaleidescape.com.


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